Software

Hospital Management & Pharmacy Inventory System

An integrated hospital system covering OPD and IPD workflows, electronic records, billing, laboratory orders and pharmacy stock with batch and expiry control.

Industry: Healthcare
Project type: Hospital information system (HMIS)
Engagement: Discovery, module design, development, department rollout
Year: 2025

Hospital staff using a medical records and pharmacy portal

Project Overview

What we were asked to solve

A multi-department hospital was running registration on one system, the laboratory on spreadsheets, and the pharmacy on a standalone billing package. Patient files moved on paper, so a doctor rarely had the full history at the point of consultation and the finance team reconciled revenue manually every night.

WordbitX delivered a single hospital information system built around one patient identity. Registration, consultation, diagnostics, admission, pharmacy and billing all write to the same record, and pharmacy stock is managed with batch and expiry control instead of a simple product list.

The challenge

One patient existed as several records across registration, lab and pharmacy.
Medicine stock had no batch or expiry visibility, causing avoidable write-offs.
Ward staff could not see live bed availability during admissions.
Access to clinical data needed strict, auditable role separation.

Our solution

A unified patient master with a single medical record number used by every department.
OPD consultation workflow with vitals, diagnosis coding, e-prescriptions and visit history.
IPD module covering admission, bed and ward allocation, daily charges and discharge summaries.
Pharmacy inventory with batch numbers, expiry-first (FEFO) dispensing and near-expiry alerts.
Role-based access separating reception, clinician, pharmacist, lab and accounts, with an audit log on every record view.

Key features delivered

Patient registration with duplicate detection
OPD queue, token display and consultation notes
IPD admissions, bed management and ward transfers
Laboratory order entry and result attachment
Pharmacy dispensing with batch and expiry (FEFO) control
Consolidated billing across departments with insurance-ready invoices
Stock reorder alerts and expiry write-off reporting
Audit trail on all clinical record access

Technologies used

Next.js

TypeScript

Node.js

PostgreSQL

Redis

Docker

Outcomes

Every department reads and writes to one patient record instead of separate registers.
Pharmacy stock is tracked by batch and expiry, so near-expiry medicine is surfaced before it is written off.
Billing consolidates OPD, IPD, lab and pharmacy charges into a single patient invoice.
Clinical data access is permission-controlled and fully auditable.

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